Certified Copy Service
Certified True Copy Service: An Internationally Recognized Document Authentication Solution
In cross-border transactions, bank account opening, or legal proceedings, it is often required to provide a Certified True Copy to verify that it is identical to the original document. Compass Accounting’s team of practicing accountants and licensed secretaries offers internationally compliant certified true copy services, ensuring your documents are recognized worldwide.
Types of Documents We Can Certify
- Company Documents: Certificate of Incorporation, Memorandum and Articles of Association (M&A), Register of Directors and Shareholders, Annual Return, etc.
- Financial Documents: Audit reports, bank statements, tax records.
- Personal Documents: Passport, identity card, proof of address (requires notary public services).
- Legal Documents: Contracts, power of attorney, copies of court judgments.
Tel：+852 9261 3400
Or Email：info@accolink.co
Service Process
Submit Electronic Copies of Documents (Online upload or email submission)
Verify Original and Copies (Original documents must be brought to our office)
Accountant’s Certification and Signature (1-2 business days)
Collect or Receive Certified Copies (International courier service available)
FAQ
What is the difference between a Certified True Copy and a notarized document?
A Certified True Copy is verified by a practicing accountant or lawyer, mainly used in commercial and financial scenarios to confirm that the copy matches the original. Notarization is handled by a notary public, focusing on verifying the authenticity of personal identity and signatures, and applies to personal legal documents such as immigration applications and powers of attorney. The process and fees for notarization are usually more complex and costly.
Which institutions typically accept Certified True Copies?
This service is widely accepted by common institutions including: Hong Kong and overseas banks (for business documents used in account opening and loan applications), government departments (e.g., Companies Registry), tertiary institutions (transcripts and certificates for admission applications), regulatory authorities, and various business partners.
Can the certification be processed by mail, or is an in-person visit mandatory?
During the certification process, the certifier must verify the original document in person. Therefore, you are required to bring the original documents to our office in person. To save your time, we recommend that you first provide the electronic version via email for pre-review, then make an appointment for an on-site visit. We can complete the verification and signature immediately on the spot.
What is the fee for a Certified True Copy, and how is it calculated?
The fee is usually based on the number of document pages and the number of certified copies. We provide a clear price list: a base fee applies to the first certified copy, and a lower additional fee is charged for each extra copy. Please feel free to provide the document details, and we will offer you an immediate quote.
What is the validity period of a Certified True Copy?
A Certified True Copy itself does not have a strict "validity period"; its validity depends on the policies of the receiving institution. Most institutions require the document to be submitted within 3 to 6 months after certification to ensure the timeliness of the information. It is recommended to confirm the specific requirements with the document recipient before proceeding with the service.
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